Electronic HR Records: Compliance Strategies Every HR Professional Must Know
Minimize Legal Risks With Ironclad HR Recordkeeping Practices – Learn What To Keep, Store, And Secure!
Instructor :
Racquel L. Harris
Webinar ID:
19845
Date: JUN 13, 2025 (FRI)
Start Time: 10 AM PT - 11 AM PT
Duration: 1 Hr.
What you will learn
-
-
Set Up A Legally Compliant Digital Filing System
-
Apply Federal HR Record Retention Guidelines With Confidence
-
Create A Practical Electronic Recordkeeping Policy Framework
-
Securely Manage Emails, Voicemails, And Digital HR Files
-
Transition Paper Records Into An Organized Electronic System
-
-
-
Set Up A Legally Compliant Digital Filing System
-
Apply Federal HR Record Retention Guidelines With Confidence
-
Create A Practical Electronic Recordkeeping Policy Framework
-
Securely Manage Emails, Voicemails, And Digital HR Files
-
Transition Paper Records Into An Organized Electronic System
-
Course Description
Maintaining HR records electronically offers efficiency, cost savings, and accessibility—but it also demands strict legal compliance.
This training provides a clear roadmap for HR professionals to confidently manage electronic recordkeeping in accordance with federal requirements.
Participants will explore the legal framework, best practices, and compliance standards surrounding digital HR documentation.
You’ll gain clarity on what to keep, how long to keep it, and how to ensure your records are secure, accessible, and audit-ready.
Key topics include:
-
-
Legal guidelines for electronic storage of HR and employment records
-
Retention schedules for various HR documents under federal law
-
Requirements under EEOC, FLSA, ADA, FMLA, and HIPAA
-
Best practices for organizing and safeguarding electronic files
-
Common pitfalls and how to avoid costly compliance errors
-
Designed for professionals who handle sensitive personnel data, this course ensures you’re equipped to implement a compliant and reliable electronic recordkeeping system.
Join Now!
Maintaining HR records electronically offers efficiency, cost savings, and accessibility—but it also demands strict legal compliance.
This training provides a clear roadmap for HR professionals to confidently manage electronic recordkeeping in accordance with federal requirements.
Participants will explore the legal framework, best practices, and compliance standards surrounding digital HR documentation.
You’ll gain clarity on what to keep, how long to keep it, and how to ensure your records are secure, accessible, and audit-ready.
Key topics include:
-
-
Legal guidelines for electronic storage of HR and employment records
-
Retention schedules for various HR documents under federal law
-
Requirements under EEOC, FLSA, ADA, FMLA, and HIPAA
-
Best practices for organizing and safeguarding electronic files
-
Common pitfalls and how to avoid costly compliance errors
-
Designed for professionals who handle sensitive personnel data, this course ensures you’re equipped to implement a compliant and reliable electronic recordkeeping system.
Join Now!
Why you should attend
Mismanaging electronic HR records can lead to costly penalties, audit failures, and legal exposure. This course is designed to help you avoid those risks with confidence.
You’ll walk away with practical, actionable strategies to build a compliant, efficient, and secure digital recordkeeping system.
You should attend if you want to:
-
-
Avoid compliance gaps and legal missteps
-
Ensure your records meet federal retention standards
-
Improve data security and accessibility
-
Prepare for audits with confidence and accuracy
-
Streamline your HR operations using best-in-class practices
-
This training equips you with the tools to protect your organization and support sound HR operations.
Enroll Now!
Mismanaging electronic HR records can lead to costly penalties, audit failures, and legal exposure. This course is designed to help you avoid those risks with confidence.
You’ll walk away with practical, actionable strategies to build a compliant, efficient, and secure digital recordkeeping system.
You should attend if you want to:
-
-
Avoid compliance gaps and legal missteps
-
Ensure your records meet federal retention standards
-
Improve data security and accessibility
-
Prepare for audits with confidence and accuracy
-
Streamline your HR operations using best-in-class practices
-
This training equips you with the tools to protect your organization and support sound HR operations.
Enroll Now!
Course Agenda
-
Introduction to Electronic HR Recordkeeping
-
-
Understanding the shift from paper to digital documentation
-
Key benefits and compliance implications of electronic storage
-
-
-
Setting Up a Compliant Electronic Filing System
-
-
Structuring digital folders for easy retrieval and security
-
Tools and technologies for effective HR file management
-
-
-
HR Record Retention Guidelines
-
-
Overview of federal requirements (FLSA, EEOC, FMLA, ADA, HIPAA)
-
What to retain, how long to retain it, and what to discard
-
-
-
Electronic Storage System Requirements
-
-
Legal standards for storing employee files electronically
-
Maintaining file integrity, accessibility, and audit readiness
-
-
-
Developing an Electronic Retention Policy
-
-
Components of a strong policy
-
Aligning policy with legal obligations and internal procedures
-
-
-
Managing Emails, Voicemails, and Other Digital Communications
-
-
Why these records matter and how to store them properly
-
Common pitfalls and how to avoid data loss or misuse
-
-
-
Transitioning to a Secure Digital Recordkeeping System
-
-
Step-by-step strategies for migrating from paper to digital
-
Ensuring compliance, security, and minimal business disruption
-
-
BONUS:
-
-
- PDF copy of the presentation handout for your future reference.
- Soft copy of the certificate of completion on request.
- Q&A Session with the Presenter: Get your pressing questions answered verbally, via chat or email
-
-
Introduction to Electronic HR Recordkeeping
-
-
Understanding the shift from paper to digital documentation
-
Key benefits and compliance implications of electronic storage
-
-
-
Setting Up a Compliant Electronic Filing System
-
-
Structuring digital folders for easy retrieval and security
-
Tools and technologies for effective HR file management
-
-
-
HR Record Retention Guidelines
-
-
Overview of federal requirements (FLSA, EEOC, FMLA, ADA, HIPAA)
-
What to retain, how long to retain it, and what to discard
-
-
-
Electronic Storage System Requirements
-
-
Legal standards for storing employee files electronically
-
Maintaining file integrity, accessibility, and audit readiness
-
-
-
Developing an Electronic Retention Policy
-
-
Components of a strong policy
-
Aligning policy with legal obligations and internal procedures
-
-
-
Managing Emails, Voicemails, and Other Digital Communications
-
-
Why these records matter and how to store them properly
-
Common pitfalls and how to avoid data loss or misuse
-
-
-
Transitioning to a Secure Digital Recordkeeping System
-
-
Step-by-step strategies for migrating from paper to digital
-
Ensuring compliance, security, and minimal business disruption
-
-
BONUS:
-
-
- PDF copy of the presentation handout for your future reference.
- Soft copy of the certificate of completion on request.
- Q&A Session with the Presenter: Get your pressing questions answered verbally, via chat or email
-
Who is this course for
Everybody Benefits from Watching This. Even Better When Done as a Group!
-
-
HR Managers Responsible For Employee Records Management
-
HR Assistants Handling Digital Documentation And Filing
-
Compliance Officers Overseeing Record Retention Policies
-
Office Administrators Supporting HR Documentation Processes
-
Business Owners Managing In-House HR Recordkeeping Systems
-
Everybody Benefits from Watching This. Even Better When Done as a Group!
-
-
HR Managers Responsible For Employee Records Management
-
HR Assistants Handling Digital Documentation And Filing
-
Compliance Officers Overseeing Record Retention Policies
-
Office Administrators Supporting HR Documentation Processes
-
Business Owners Managing In-House HR Recordkeeping Systems
-
Instructor Profile
Racquel L. Harris is the President and Chief Strategy Officer at R.L. Harris & Associates, LLC, bringing over 25 years of executive-level experience to her role. With dual certifications in Human Resources and Risk Management, she also holds a BA in Organizational Communication from Indiana University and an MBA from Purdue University. Currently, Racquel is pursuing her Doctorate in Strategic Leadership.
She has a deep understanding of the pivotal role training plays within an organization and excels in strategic planning and execution, skills she honed during her tenure as President of the Michiana Chapter of the Society for Human Resource Management (SHRM) and on the Indiana SHRM State Council. Racquel is an expert in labor relations, federal and state employment laws, and aligning human resources practices with organizational objectives. Known in the community as a servant leader, she has received multiple accolades, including the Martin Luther King Drum Major Award from former Mayor Jeff Rea, the “40 under 40” recognition by the St. Joseph County Chamber of Commerce, the Seven Seals Award from the ESGR, and the Michiana SHRM Leader of the Year Award.
Her commitment to community service is further demonstrated through her roles on several boards and committees In addition to her professional work, Racquel frequently volunteers her time offering professional skills training to help individuals prepare for employment. She remains dedicated to supporting the growth and success of others.
